MEMBERSHIP AND TYPES OF MEMBERS

Membership

Membership to the Organization shall be voluntary and open to any individual who has attained the age of 18 years

and above, of sound mind and who is ready to join hands in supporting and promoting vision, mission and objectives

of the Organization.

Types of Members

There shall be three types of members-

1.Founder members: These are members who made the initiatives to establish this Organization;

2.Ordinary members: These are members who join the Organization after its establishment;

3.Honorary members: These are members who shall be awarded such membership by the Organization due to their

positive contributions to the community and Organization objectives.

Rights and Obligation of Members

1.To elect/vote and be elected/voted in the leadership of the Organization except for honorary members

2.Right to be heard

3.To attend General Meeting

4.Participate in all Organization activities as he/she may be required to do so

5.Receiving information of the Organization progress by any means of communication

6.To pay fees that is prescribed by the General Meeting

7.To attend all meetings that requires his/her presence;

8.To participate in all the activities of the Organization as planned

9.To keep secret all matters and decision of the Organization

Cessation of Members

Members shall cease if any of the following happens-

1.By resignation;

2.Expulsion for misbehavior, failure to adhere to Organization's resolutions and this Constitution;

3.Failure to attend three consecutive General Meeting without reasonable information;

4.Incapability to perform his/her obligations due to mental disorder;

5.Failure to pay subscription fees for 2 years;

6.Death.

OFFICE BEARERS, ELECTION AND TERM OF LEADERSHIP

Chairperson

There shall be chairperson of the Organization who;

1.Shall preside over General Meeting of the Organization;

2.Be the spokesman for the Organization;

3.Shall be a signatory to the bank account;

4.Shall be overseer of the Organization's daily activities;

Secretary

There shall be a Secretary who;

1.Shall call meetings in consultation with the Chairperson;

2.Shall arrange schedule of duties in the office;

3.Shall receive all letters including application letters from new members and to submit them to the General Meeting

for approval;

4.Shall keep all documents of the Organization;

5.Shall be a signatory to the Organizations bank account;

6.Shall keep records of all assets of the Organization;

Treasurer

There shall be Treasurer of the Organization who;

1.Shall receive and keep all the record of money of the Organization;

2.Shall prepare the annual budget and estimates of the Organization to be presented to the General Meeting;

3.Shall prepare the financial records of assets,records of accounts and books of account;

4.Shall prepare financial records of statements of income and expenditure and submit the said documents together

with audited report to the General Meeting;

5.Shall be a signatory to the bank account;

Election and term of leadership of office bearers

The office bearers of the Organization shall be elected by the General Meeting among the members and hold office

for a period of 3 years and may be re elected for another term of 3 years

BOARD OF DIRECTORS

Establishment of the Board of Directors

1.There shall be a Board of Directors composed of the Chairperson, Executive Secretary, Treasurer and other 2

members appointed by General Meeting;

2.Members of the Board shall hold the office for a period of 1 year and may be re-appointed for another term of 2

years;

3. The Chairperson of the Board shall be elected by the General Meeting among Board members while the

Chairperson of the Organization shall be Secretary to the Board;

4.Board of Directors shall hold the meeting twice a year or at any time in case of emergency;

5.Quorum shall be 2/3 of the Board members;

Functions and Duties of Board of Directors

1. To make Rules and Regulations;

2. To protect and advance the image of the Organisation;

3. To recruit staffs;

4. To participate in developing Organisation's Strategic plans;

5. To appoint auditor(s);

6. To convene projects to be carried out by Organisation, conduct or cause to be conducted feasibility studies for such

project and submit the same for approval by the General Meeting;

7. To form different committees of the Organisation where necessary;

GENERAL MEETING

Composition of General Meeting

1.General Meeting shall be a supreme organ of the Organization composed of all members of the Organization;

2.The decision in this meeting shall be by majority vote of members attended the meeting;

Powers/function of the General Meeting

1. Discuss new members for admission and discipline and expel members;

2. Discuss and approve annual budgets, plans, physical and financial implementation reports;

3. Amend the Constitution;

4. Electing office bearers of the Organisation;

5. Approve issues originated from the Board of Directors;

6. To appoint Board of Directors;

Annual General Meeting

1.There shall be Annual General Meeting of the Organization held once a year;

2.Notice shall be given to all members 21 days before the meeting;

3.Quorum shall be 2/3 of members;

Extra-Ordinary General Meeting

1.The Extra-Ordinary General Meeting shall be held whenever there is an emergency;

2.Notice shall be given to all members 7 days before the meeting;

3.Quorum shall be 2/3 of members;

PART VII: FINANCIAL MANAGEMENT, CONSTITUTIONAL AMENDMENT,DISSOLUTION AND CONFLICT RESOLUTION

Financial Year

The Financial year of the Organization shall be between 1st January and 31st December of the calender year;

Sources of Funds

The sources of funds for the Organization shall be-

1. Entry and annual fees;

2. Fundraising;

3. Legal gifts from friends;

4. Grants, donations;

5. Income generating activities;

Uses of Funds

Funds however obtained shall solely be applied towards the promotion of the objectives of the Organization;

Bank Account

There shall be a bank account opened in the name of Organization. The office bearers shall be the signatories of the

Bank Account of the Organization. For any transaction to be effected there must be signatures of two signatories

among the three signatories.

Constitutional Amendments

Any part,clause of this Constitutional may be removed, added or amended by the General Meeting by the majority

vote of eligible voters held for that purpose.

Dissolution

1.The Organization may be dissolved by resolution passed at the General Meeting, by at least a two thirds majority of

members eligible to vote or by operation of law;

2. In the event Organization is dissolved, all assets remain after payment of debts shall be transferred to another

Non-Governmental Organization registered under the Act with similar objectives with this Organization

Conflict Resolution

1.Whenever arises a conflict within the Organization;the Board will be responsible to settle the dispute

2.If the Board fails to handle the dispute, the matter will be referred to the General Meeting